Forms
General Check Request Form
Budgeted Check Request-Limited Signatures
Scholarships Check Request
Scholarship and Award Committee Approval Form
Contract for Professional Services
Budgeted Contract for Professional Services
Policies and Procedures – Important Recent Update 07/17/2023
Reimbursement Policy
IRS 60 Day rule for expense reimbursement – To receive reimbursements under the reimbursement arrangement, employees (this includes LACC employees and those contracted w/ the LACC Foundation) must submit expense reports with any necessary receipts to the employer within 30 days after returning from a business trip or incurring a travel or expense, but no later than 60 days after incurring the expense.
The Los Angeles City College Foundation will enforce the IRS rule and requires LACC Employees and those contracted or employed with the LACC Foundation to submit their expense report along with original receipts and any details on meeting attendees and purpose to be received by the Foundation within 30 days preferably, 45 days for expense receipts – all to be received for payment prior to 60 days of when item(s) are purchased, activity participation, meets or travel.
Exception
The LACC Foundation’s fiscal year ends December 31st. Any expenses incurred within the appropriate window of time MUST be received for payment by the Foundation by January 31st for processing. No expenses will be processed if received after January 31st for the prior fiscal year, per audit requirement, regardless if the time period is below the 60 Day rule in order to enable the LACC Foundation to close their financial accounting books and commence the audited financial statement. Learn more.
